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Qualities of your team members What personality traits are we looking for? Do they need to have certain professional skills? How many is our ideal team size? What if someone can’t make it? What types of cultural awareness is needed? What age ranges work best? Is this a mixed gender event or just for men or women? What expectations do you have for your team members (before, during, and after)? Creating a grading scale (example to the right) Write out each of the application areas by title (left column) Make a sheet for each individual who applies Score each individual with an objective tool like this Discuss with review team each applicant and their score Use comments area to expand your thought 

Besides having a budget (which is covered later), one of the most foundational tools you’re going to use is a work-back calendar. Work-back calendars are simple and we’re providing you an example one to the right and a blank worksheet to the bottom. Use this template to help you build your event calendar. You can either build this calendar based on event dates or desired days to the event. Either way, you’ll find a work-back calendar extremely useful as you set up your event and think through the timing of events, deadlines, meetings, etc.